This Privacy Policy applies to any information collected or sent via the Website or any other websites, applications, widgets or online services that are owned or controlled by Amber Studios and which refer to this Privacy Policy.

We do not collect or process special categories of personal data relating to racial ethnic origin, political opinions, religion or philosophical beliefs, trade union membership, and the processing of genetic data, data concerning health or data concerning sex life or criminal convictions and offences or related security measures.

The Website is available only to individuals who are at least 18 years old. We do not knowingly collect personal information from children under the age of 18 without the consent of the child’s parent or legal guardian. If it come to our attention that a child under of 18 has provided us with personal data without the appropriate consent, we will take all measures available to remove this personal data. If you know that a child has provided us with personal data, please contact us through our e-mail: privacy@amber-studios.com

Privacy Policy for Recruitment Candidates

1. General provisions

The policy applies to the processing of personal data by the Limited Liability Company “SACCO”, Reg. No. 40003408851 and/or the Limited Liability Company “SACCO PL”, Reg. No. 9512534608 in the personnel selection process. The processing of personal data is carried out in accordance with applicable law, in particular the General Data Protection Regulation (hereinafter – the Regulation).

The policy applies to any natural person applying for a vacancy in the Limited Liability Company “SACCO”, Reg. No. 40003408851 and/or in the Limited Liability Company “SACCO PL”, Reg. No. 9512534608.

The purpose of the policy is to provide the personnel selection candidate (hereinafter – data subject/candidate) with information on the purpose, basis, protection, term of processing, and exercisable rights of the data subject.

2. Controller and controller’s contact information

The controller is the company that has advertised the vacancy:

• Limited Liability Company “SACCO”, Reg. No. 40003408851, Pulkveža Brieža Str. 8 – 1, Riga, Latvia, Phone: +37129996387; Email: info@amber-studios.com; 
• Limited Liability Company “SACCO PL”, Reg. No. 9512534608, Tomasza Zana Str. 39, Lublin, Poland, Phone: +4848690585982; Email: info@amber-studios.com; 

hereinafter all three controllers together or each controller separately – SACCO.

3. Categories of personal data

For the purposes of processing personal data specified in Clause 4 of the Policy, SACCO processes the following categories of personal data:

• Personally identifiable information: name, surname, personal identification number;
• Contact information: e-mail address, telephone number, and residential address;
• Professional data: education obtained, work experience, position held, training certificates, etc.;
• SACCO will only obtain information on the candidate’s professional capacity from the candidate’s previous or current employer if the candidate has agreed;
• any other personal data necessary for the selection and administration of the staff;
• other personal data provided with the candidate’s consent, such as communication data (e-mail or other forms of communication).

If the candidate does not provide the above-mentioned personal data (other than those provided with the candidate’s consent), SACCO will not be able to assess the candidate’s suitability for the vacancy and will not be able to continue the recruitment process. The provision of other personal data is voluntary and the candidate may refuse to provide this data at any time. Candidates are advised not to provide personal data that does not relate to the position held.

SACCO obtains personal data directly from the candidate, or through recruitment companies if the candidate uses the services of SACCO partners.

4. Purpose of data processing

Name, surname, gender, date of birth, contact details, work experience, education (including courses and certificates), language skills, other information that the candidate wishes to provide to SACCO – to ensure the running of the recruitment competition and to safeguard his legal interests.

5. Lawful basis for processing personal data

Purpose of the processing of personal data – to ensure the course of the personnel selection and to safeguard the legal interests of SACCO in so far as they relate to the selection of staff:

• The candidate as the applicant’s personal data processing is necessary for compliance with a legal obligation SACCO (Article 6, paragraph 1 c); Labor law);
• upon receipt of the Candidate’s application as a tenderer, SACCO has a legal interest in processing the Candidate’s application, evaluating the information provided in it, organizing a negotiation procedure, conducting negotiations, and ensuring evidence that substantiates the legal process. In the event of a dispute, the information obtained during the selection process may be used to reflect the legal course of the process in question (Article 6 (1) (f) of the Regulation).

6. Storage Limitation

Period for which the personal data will be stored or if this is not possible, the criteria used to determine that period:

All information obtained during the recruitment competition will be kept, in whole or in part, for a maximum of two years for candidates for the post of a staff member, in order to safeguard SACCO’s legal interests. In the event that SACCO receives complaints about a particular recruitment process, all information processed during the recruitment process will be retained for as long as necessary for that particular process.

7. Sharing personal data

To ensure the efficient personnel selection process, the Limited Liability Company “SACCO”, Reg. No. 40003408851 and/or the Limited Liability Company “SACCO PL”, Reg. No. 9512534608 may authorize each other to carry out certain selection activities. In this case, all three companies will ensure compliance with the requirements for the processing and protection of personal data in accordance with regulatory enactments, and will not use personal data for purposes other than ensuring the entrusted personnel selection process.

In other cases, SACCO will share candidates’ personal data with third parties only with the candidates’ consent or as required by law.

Candidates’ personal data will not be transferred outside the European Union or the European Economic Area.

8. Rights of the Data subject

The candidate has the right:

• choose to give or withhold consent to the processing of your personal data;
• access to his / her data, including the right of the candidate to ask SACCO to provide information on whether the candidate is included in the SACCO candidate database in order to receive invitations to other vacancies in SACCO;
• the right to request the correction of inaccurate personal data and to request the deletion of your personal data if the candidate no longer wishes to participate in the recruitment process;
• the right to restrict the processing of personal data if the accuracy of the personal data is contested or the candidate considers that the processing of personal data is unlawful;
• the right to transfer data by requesting SACCO to transfer the data provided by the candidate to another controller of personal data;
• the right to object to the processing of personal data if the processing is carried out on the basis of a legitimate interest of SACCO. In such a case, SACCO may continue to process the candidate’s personal data if SACCO’s legitimate interests outweigh the candidate’s rights and freedoms, or if the data are necessary to raise, enforce or defend SACCO’s legitimate claims;
• the right to complain to the supervisory authority (National data protection authority) about the processing of personal data by SACCO.

To exercise the above rights, please contact the SACCO Data Protection Officer, under the heading “Processing of Candidates’ Data”.

9. Personal data protection

Candidates’ personal data shall be processed taking into account data confidentiality and security requirements implementing appropriate technical and organizational storage measures to prevent, as far as possible, unauthorized access to or alteration of candidates’ personal data, misuse or disclosure of personal data, and unlawful destruction or accidental loss of personal data.

SACCO staff who process candidates’ personal data are bound by strict confidentiality.

10. Contact information of the personal data protection officer

If you have any questions regarding the processing of personal data by SACCO in the recruitment process, or in case of other issues related to the processing of personal data, please contact the SACCO personal data protection officer by writing to gdpr@amber-studios.com.